Bank Deposit Slip Order

Form Instructions

The Bank Deposit Slip Order Form is used to order bank deposit slips for those departments/divisions who have already set up their own bank deposit slips or would like their own deposit slips because they receive large sums of money and/or frequently collect money throughout the year. If you currently do not have your own deposit ticket, contact your Dean's/Divisional office for approval and forward this approval to Cash Management at cashmgt@bussvc.wisc.edu. If you are already considered a Dean's/Divisional office, then contact Cash Management directly at cashmgt@bussvc.wisc.edu.

Remember: Reorder before current stock is out. Allow four weeks for delivery.

According to State statutes, all revenue generated as a result of the sale of University goods or services belongs to the University. This revenue must be deposited into the University Deposit Account and recorded on the University's accounting system. The statutes require that deposits be made at least once a week.

This revenue may not be deposited with the University of Wisconsin Foundation or to an individual's private bank account. It may not be deposited directly into the University's replenishable bank accounts, including petty cash accounts and Custodian Fund. Revenue collected is not to be used to making purchases of supplies, equipment, or services.

Bank Deposit Slip How-To and Process

If your department collects large sums of money and/or frequently collects money, deposit tickets, contact your Dean's/Divisional office for approval and forward this approval to cash management at cashmgt@bussvc.wisc.edu. If you are already considered a Dean's/Divisional office, then contact Cash Management directly at cashmgt@bussvc.wisc.edu. Once your department is approved for preparing your own deposits, complete the Bank Deposit Slip form and submit to Cash Management.

Cash Management will work with the bank to order your deposit tickets. These deposit tickets are sent directly to you from the bank. Please allow four weeks for delivery and make sure your address is a US Post Office address.

In addition to deposit slips, plastic bank bags will also need to be ordered. Please see the Plastic Bank Bag Form Instructions. The plastic bank bag order form is at http://www.bussvc.wisc.edu/acct/forms.html#BankBagOrder. Please allow three weeks for delivery of the bank bags from Cash Management.

Work with Cash Management to determine where your armored car drop off location is. Send a request to Cash Management at cashmgt@bussvc.wisc.edu. Ask for the closest drop off location near your site by indicating where your current location is. All campus armored car locations are approved and set up through the Cash Management office. For armored car location set ups and changes, see How to Notify Cash Management of Armored Car Services located at http://www.bussvc.wisc.edu/howto/acct/armored.html.

Completing the Bank Deposit Slip Order Form
New Request (Y/N): Enter Y for yes if this is a new request otherwise leave this space blank.
Reorder Deposit Tickets (Y/N): Enter Y for yes if this is a reorder of current deposit tickets. FAX a copy of the ticket to Cash Management at 260-5060, ATTN: Kathy Virnig.
DeptID: Enter 6-digit department identification code.
Department Name: Enter full name of the Department making the deposit.
Address (Line 1): Enter street number followed by apartment, suite, or unit number. Address must be recognized by the US Postal Service.
Address (Line 2): Enter PO Box if applicable.
Address (Line 3): Enter additional address information if applicable.
City: Enter city name.
State: Enter two-letter state abbreviation.
Zip Code: Enter zip or postal code.
Last Four Digits of Deposit Bank Account: If known, enter the last four digits of the bank account this deposit ticket will be made to.
Reference Number on Deposit Ticket: Enter 6-digit Department ID that will uniquely identify from other deposit slips.
Quantity to Order: Enter "X" for either 200 or 400 deposit slips. The minimum quantity order is 200.
Accounting Details (financial clearing account where deposits are posted to)
Dept: Enter 6-digit Department ID.
Fund: Enter 3-digit Fund.
Prog: Enter 1-digit Activity Code, such as, 0,1,2,3,4,5,6,7,8,9,F,R.
Project: Enter 7-digit Project that will either start with the 3-digit Fund or PRJ followed by a sequence of four alphanumeric characters.
Account: Enter 4-digit SFS Account Code (should be numeric numbers that start with the number 9 indicating revenue).
Contact Information
Contact Name: Enter full name of contact person.
Phone: Enter the contact telephone number (xxx) xxx-xxxx.
FAX: Enter the contact FAX number (xxx) xxx-xxxx.
E-mail: Enter the contact e-mail address.
Information on drop off site for armored car pickup.
Department: Enter department where the armored car pick up site is located.
Address: Enter the address of the armored car pick up site.
Hit <Submit> Button Information on this form will be e-mailed to Cash Management. A confirmation for this request will be sent within two business days.

 


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