Incoming Department Wire/ACH Form Instructions

Incoming Department Wire/ACH Form | Instructions | Definitions | Contacts

Fields	Information Required
Check One:	Foreign wires come from customer banks outside of the USA. Domestic wires come from customer banks inside the USA. ACH transactions are all considered Domestic.
Customer Information
Name:	Full name of customer submitting transaction
Address:	Street/PO address of customer submitting transaction
City, State:	Name of city and state (if applicable) of customer submitting transaction
Country:	Name of country (if not USA) of customer submitting transaction
Bank Name:	Name of bank submitting funds to UW Madison's bank account for the customer
Communication Date :	This is the date you communicated the amount due and the bank information to the payee/customer.
Accounting Details
Dollar Amount:	Enter amount of expected payment from customer. Use commas and decimal point (ex. $1,000,000.00)
Check One:	If the amount is exactly what will be received, check the box titled 'Exact Amount'. If the amount is only an estimate of what will be received, check the box titled 'Estimated Amount'.
Dept:	6-digit division/department code; see Coding Information at http://www.bussvc.wisc.edu/acct/coding.html.
Fund:	3-digit fund or appropriation; see Coding Information at http://www.bussvc.wisc.edu/acct/coding.html.
Prog:	1-digit program code; see Coding Information at http://www.bussvc.wisc.edu/acct/coding.html.
Project:	7-digit project associated with this Fund/department coding (if applicable).
Account:	4-digit revenue account code; see Coding Information at http://www.bussvc.wisc.edu/acct/coding.html.
Department Invoice No.:	If applicable, enter the internal department accounts receivable number related to this receipt.
Your Information
Name:	Your full name
Department:	Your full department name
Phone:	Your phone number; enter as (###) ###-####
Fax:	Your fax number; enter as (###) ###-####
Email:	Your e-mail so we can contact you when the payment is received. If you need to find out from us what the bank account number, routing number, and/or swift code is, ask for this information in the Comments box so we can e-mail it back to you.
Comments:	Enter any additional information you deem important about receiving this payment, such as, date payee was informed of amount due and given information about our financial institution.

Definitions

ACH: Acronym for Automated Clearing House. This is a nation wide batch-oriented electronic funds transfer system governed by the NACHA Operating Rules, which provide for inter-bank clearing of electronic payments for participating depository financial institutions. Usually used for domestic transactions.

Incoming Department Wire/ACH: Money transaction being received by UW Madison from a customer.

RSP: Department of Research and Sponsor Programs.

Wires: Electronic fund transfer system from one bank to another by telephone. Usually used for foreign transactions.

Contacts

Kathy Virnig | Sharon Hughes

UW Global Navigation

University of Wisconsin-Madison

Accounting Services