Policy/Procedure: 201.S Registration Fee

Statement of Policy

Registration fees for official participation at conferences, conventions, training, or meetings related to University business are payable/reimbursable.  Advanced payments/reimbursements are allowable for registration fees.  Non-business related or optional activities (e.g. sightseeing tours, golf outings, family activities) or expenses for a spouse, friend or family member are not payable/reimbursable.

Note: Sponsored projects (e.g., fund 144 or 133) are subject to the terms and conditions of the specific award, as well as applicable program guidelines, which may restrict use of funds for certain types of expenses.  Please contact the RSP accountant for your award with any questions.

Receipt, Documentation and Reporting Requirements
Receipts are required for all registration fees.  Documentation must include the name of the event, business purpose, event dates, location, amount of the registration fee and a breakdown of the specific costs included in the fee (e.g. meals, materials).

Note: Although registration fees will likely be paid in advance of the related travel, they must be referenced as prepaid expenses on the travel expense reimbursement request that is submitted within 90 days following the completion of travel.

Contacts

Travelers and departmental staff should contact their respective Divisional Business Office for policy or procedural questions.

Divisional Business Office may e-mail uwtravel@bussvc.wisc.edu with questions.