How to Return Purchases to an External Vendor
- Contact the vendor from which the item was purchased to obtain authorization to return the material/equipment. Departments are responsible for packaging the items and arranging shipment with the vendor or shipper directly.
- Notify purchasing services of any change to the purchase order so that purchasing may issue a change order. (See "How to Complete a Change Order").
- When returning materials and/or equipment to a vendor with a replacement value of $50,000 or more, a Return Materials Authorization Form must be provided to Risk Management. Materials and equipment valued under $50,000 are insured automatically.
- If necessary, notify Property Control of any changes in inventory status due to returns or exchanges of items which cost more than $5,000.00.
For general questions regarding returns, contact Purchasing Services. For questions regarding insurance coverage, contact Risk Management. For questions regarding inventory status, contact Property Control.