EXCAVATION SERVICES FOR UTILITY REPAIR |
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| (contract last updated 02/06/2020) | ||||||||||||||||||||||||||||||||||
SCOPE: This Contract covers site excavations for utilities and other underground repairs as needed by the University which fall under the definition of “limited trades work” as defined in Wis. Stats. Ch. 16.70(7) http://www.legis.state.wi.us/statutes/Stat0016.pdf. See Specifications, Section 6.1, which states the limitations of use of this Contract. As underground utilities need repair, the University will use this Contract to excavate, refill, grade and pave or sod as necessary to perform the repairs and return the original surface to pre-existing conditions. This work may be of an emergency nature and therefore the Contractor must have the ability to respond to University calls at any time and respond on site within two hours if the emergency requires.
The University will designate a staff person, hereinafter referred to as the “owner representative”, to coordinate the services of the Contractor with those of University’s craft workers who will perform the actual repairs of the utility. | ||||||||||||||||||||||||||||||||||
| CONTRACT # | DESCRIPTION | |||||||||||||||||||||||||||||||||
| 20-5240 | EXCAVATION SERVICES FOR UTILITY REPAIR | |||||||||||||||||||||||||||||||||
| CONTRACT ORIGIN: | ADDITIONAL INFORMATION: | |||||||||||||||||||||||||||||||||
| UW-Madison Purchasing Services 21 N Park St, 5th Floor Madison, WI 53715-1218 |
UW-Madison users contact: Brad Bauman (608) 262-1327 brad.bauman@wisc.edu |
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| Non-UW-Madison users contact: Vendor Representative | ||||||||||||||||||||||||||||||||||
| SPECIAL APPROVAL: | All departments on Madison except Physical Plant, University Housing and Wisconsin Unions. See UW-Madison Purchasing Policies and Procedure #PPP 4 for more information | |||||||||||||||||||||||||||||||||
| ELIGIBLE PURCHASERS: | Facilities Planning & Management Physical Plant, University Housing and Wisconsin Unions. See UW-Madison Purchasing Policies and Procedure #PPP 4 for more information. | |||||||||||||||||||||||||||||||||
| COOPERATIVE PURCHASING: | YES: South Central Contracting Inc. |
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| CONTRACT TERM: | December 15, 2019 through December 31, 2022, with automatic renewal extensions to December 31, 2024, unless amended, cancelled or rebid. | |||||||||||||||||||||||||||||||||
| CONTRACT LIMITATIONS: | This Contract is for single jobs for utilities and other underground site excavations as needed for repairs and maintenance by the University that costs less than $30,000 per order/release. The following limitations apply within the following categories.
Maintenance, Repair and Replacement Single jobs shall not be greater than a total cost of $30,000 which fall under the definition of “limited trades work” as defined in Wis.Stats. Ch. 16.70(7), which “means maintenance work consisting of the repair or replacement of existing equipment or building components with equipment or components of the same kind, if the work is not dependent upon the design services of an architect or engineer, and does not alter or affect the performance of any building system, structure, exterior walls, roof or exits, or the fire protection or sanitation of the building. "Limited trades work" includes decorative and surface material changes within a building and minor preventive maintenance to ancillary facilities such as drives, sidewalks and fences.
Materials Cost of materials for a single job, not specifically listed on Itemized Bid List, shall not exceed 50% of the total labor cost of the job (if the total job is over $1,500.00) without the prior approval of Purchasing. Where releases are given, each release defines the scope of a job; one release per job.
Equipment
Ordering Work The Contractor shall be required to, upon request, provide written job estimates, at no cost to the University, within three days of a requested site visit. Contractor shall identify on job estimate if they are planning to use a subcontractor, and identify the name(s) of the subcontractor(s).
Emergency Work After Contractor is notified of an emergency or critical service need, the Contractor must respond verbally to the owner representative within 30 minutes to discuss the emergency problem or need. If required, the Contractor must be prepared to place their worker(s) at the job site within two hours of the initial contact or as mutually agreed upon between owner representative and Contractor. | |||||||||||||||||||||||||||||||||
| Vendor(s) |
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| Commodity Code | 912-44 | |||||||||||||||||||||||||||||||||
| Federal Employee ID # (FEIN) | 39-1187059 | |||||||||||||||||||||||||||||||||
| F.O.B. | “V” F.O.B. SERVICE/MAINTENANCE | |||||||||||||||||||||||||||||||||
| Delivery Time: | 45 days ARO | |||||||||||||||||||||||||||||||||
| Terms: | N/30 | |||||||||||||||||||||||||||||||||
| Minimum Order: | None |
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| Invoicing: | Invoices shall reflect contract pricing. | |||||||||||||||||||||||||||||||||
| Back Orders: | Will notify ordering department within 48 hours of order/release. | |||||||||||||||||||||||||||||||||
| Warranty: | Contractor shall warranty all workmanship and materials for a period of one year from date of repair completion as established by date of final approval by the owner representative or payment of final invoice, whichever is later. The Contractor shall, at no cost to the University, provide materials and services necessary to correct any defects found during the warranty period. | |||||||||||||||||||||||||||||||||
| Other: | Pricing not available to: University of Wisconsin System campuses, State of Wisconsin Agencies and Wisconsin Municipalities. | |||||||||||||||||||||||||||||||||
| Pricing Information: | Click here for pricing. | |||||||||||||||||||||||||||||||||
| Vendor(s) |
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| Commodity Code | 912-44 | |||||||||||||||||||||||||||||||||
| Federal Employee ID # (FEIN) | 27-2110027 | |||||||||||||||||||||||||||||||||
| F.O.B. | “V” F.O.B. SERVICE/MAINTENANCE | |||||||||||||||||||||||||||||||||
| Terms: | N/30 | |||||||||||||||||||||||||||||||||
| Delivery: | Contact the vendor. |
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| Minimum Order: | None | |||||||||||||||||||||||||||||||||
| Invoicing: | Invoices shall reflect contract pricing. | |||||||||||||||||||||||||||||||||
| Warranty: | Contractor shall warranty all workmanship and materials for a period of one year from date of repair completion as established by date of final approval by the owner representative or payment of final invoice, whichever is later. The Contractor shall, at no cost to the University, provide materials and services necessary to correct any defects found during the warranty period. | |||||||||||||||||||||||||||||||||
| Back Orders: | Will notify ordering department within 48 hours of order/release. | |||||||||||||||||||||||||||||||||
| Other: | Additional charges for travel time from Madison apply. | |||||||||||||||||||||||||||||||||
| Pricing Information: | Click here for pricing. | |||||||||||||||||||||||||||||||||
Revision History: |
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