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RENTAL OF TIMING AND VIDEO EQUIPMENT FOR SPECIAL EVENTS

(contract last updated 01/06/2022)

SCOPE : Contract for the purchase of Rental of Timing and Video Equipment for Special Events.

CONTRACT #

DESCRIPTION

22-5158

RENTAL OF TIMING AND VIDEO EQUIPMENT FOR SPECIAL EVENTS

CONTRACT ORIGIN:

ADDITIONAL INFORMATION:

UW-Madison
Purchasing Services
21 N Park St, 5th Fllor
Madison, WI 53715-1218

UW-Madison users contact:
Marty Rostermundt
(608) 890-3428
marty.rostermundt@wisc.edu

Non-UW-Madison users contact: Vendor Representative

COOPERATIVE PURCHASING:

YES - Race Day Events

NO - PrimeTime Event & Race Mangement LLC: Restricted to UW-Madison

CONTRACT TERM:

September 1, 2021 through August 31, 2024, with automatic renewal extensions to August 31, 2026, unless amended, cancelled or rebid.

Vendor(s)

PrimeTime Event & Race Mangement LLC
3455 N. 127th St.
Brookfield, WI 53005

	PHONE #	EMAIL
Sales Representative: Sean Gavigan	414-698-7772	sean@pttiming.com
Ordering/Expediting: Sean Gavigan	414-698-7772	sean@pttiming.com
Invoice Information: Sean Gavigan	414-698-7772	sean@pttiming.com
Returns: Sean Gavigan	414-698-7772	sean@pttiming.com
Supplier Diversity Reporting: Sean Gavigan	414-698-7772	sean@pttiming.com
Website: pttiming.com

Commodity Code

195-20, 805-63, 961-68

Federal Employee ID # (FEIN)

65-1205138

F.O.B.:

“V” F.O.B. SERVICE/MAINTENANCE

Terms:

N/30

Delivery:

Delivery is for special events scheduled well in advance.

Invoicing:

Invoices shall reflect contract pricing.

Return Policy:

Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.

Back Orders:

Will notify ordering department within 3 working days of order/release.

Other:

Pricing not available to: University of Wisconsin System campuses, State of Wisconsin Agencies and Wisconsin Municipalities.

Pricing Information:

PACKAGE	DESCRIPTION	UNIT PRICE
1.	Cross Country: Timing Needs Split Point Needs GPS Tracking Results and Entries Needs Cabling/Power Management	$7,950 (One-day)
2.	Cross Country: Timing Needs Split Point Needs GPS Tracking Results and Entries Needs Videoboard Needs Announcer Services Cabling/Power Management	$14,950 (One-day)
3.	Track & Field: Timing Needs Field Event Needs Results and Entries Needs Announcer Services Cabling/Power Management	$7,950 (Per-day)
4.	Track & Field: Timing Needs Track Display Needs Field Event Needs Result and Entries Needs Announcer Services Videoboard Needs Cabling/Power Management	$10,950 (Per-day)
7.	Supplemental Timing System	$1,500

Vendor(s)

Race Day Events
2995 Sub-Zero Pkwy
Fitchburg, WI 53719

	PHONE #	EMAIL
Sales Representative: Amanda Marek	708-638-0447	amanda.marek@racedayevents.com
Ordering/Expediting: Amanda Marek	708-638-0447	amanda.marek@racedayevents.com
Invoice Information: Amanda Marek	708-638-0447	amanda.marek@racedayevents.com
Website: www.racedayevets.com

Commodity Code

195-20, 805-63, 961-68

Federal Employee ID # (FEIN)

27-1529761

F.O.B.:

“V” F.O.B. SERVICE/MAINTENANCE

Terms:

N/30

Delivery:

Delivery is for special events scheduled well in advance

Invoicing:

Invoices shall reflect contract pricing.

Return Policy:

Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.

Back Orders:

Will notify ordering department within 3 working days of order/release.

Pricing Information:

PACKAGE	DESCRIPTION	UNIT PRICE
1.	Cross Country
	Timing Needs	$2,500
	Split Point Needs	$800
	GPS Tracking	$350
	Results and Entries Needs	$750
	Cabling/Power Management	$1,550
TOTAL PACKAGE 1		$4,950
2.	Cross Country
	Timing Needs	$7,500
	Split Point Needs	$800
	GPS Tracking	$350
	Results and Entries Needs	$1,250
	Videoboard Needs	$4,500
	Announcer Services	$500
	Cabling/Power Management	$550
TOTAL PACKAGE 2		$15,450
3.	Track & Field
	Timing Needs	$2,500
	Field Event Needs	$600
	Results and Entries Needs	$750
	Announcer Services	$500
	Cabling/Power Management	$550
TOTAL PACKAGE 3		$4,900
4.	Track & Field
	Timing Needs	$7,500
	Track Display Needs	$5,000
	Field Event Needs	$7,500
	Result and Entries Needs	$750
	Announcer Services	$500
	Videoboard Needs	$4,500
	Cabling/Power Management	$1,500
TOTAL PACKAGE 4		$27,250
5.	Cross Country, Track & Field (Videoboard Only)
	Videoboard Needs	$5,000
	Cabling/Power Management	$750
TOTAL PACKAGE 5		$5,750
6.	Cross Country, Track & Field (Videoboard Only)
	Videoboard Needs	$7500
	Web Cast/Scoreboard Needs	$1,250
	Cabling/Power Management	$750
TOTAL PACKAGE 6		$9,500
7.	Supplemental Timing System	$1,250

Revision History:

Materials Distribution Services

RENTAL OF TIMING AND VIDEO EQUIPMENT FOR SPECIAL EVENTS