STANDARD TERMS AND CONDITIONS OF ACADEMIC SUPPORT SERVICES ORDER

The Provider, its officers, agents and employees (if applicable), in the performance of this Agreement shall act in the capacity of an Independent Contractor and not as an officer, employee or agent of the University. Provider agrees that it shall take such steps as may be necessary to ensure that any subcontractor or contractor shall be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer or partner of the University.

The Board of Regents of the University of Wisconsin System agrees to provide liability protection for its officers, employees and agents while acting within the scope of their employment. The Board of Regents further agrees to hold harmless the Service Provider, its officers, agents and employees from any and all liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including death), or damages to persons or property arising out of or in connection with or occurring during the course of this Agreement where such liability is founded upon or grows out of the acts or omissions of any of the officers, employees or agents of the University of Wisconsin System while acting within the scope of their employment where protection is afforded by ss. 893.82 and 895.46(1), Wis. Stats.

APPLICABLE LAW:

This contract is governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. Wisconsin Statute 16.765(1) requires that in connection with the performance of work under this contract, the contractor agrees not to discriminate against any employe or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s.51.01(5), sexual orientation or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities. The contractor agrees to post in conspicuous places, available for employes and applicants for employment, notices to be provided by the contracting officer setting forth the provision of the nondiscrimination clause.

INSURANCE:

Any vendor providing services to the University of Wisconsin-Madison is required to maintain Worker’s Compensation Insurance as required by Wisconsin Statute for all employees engaged in the work, Commercial General Liability (CGL), including product liability and completed operations, and Automobile liability when applicable for all owned, non-owned and hired vehicles that are used in carrying out the contract. Minimum coverage’s for CGL are Each Occurrence/General Aggregate – 1,000,000. Automobile Liability minimum is: Combined Single Limit = $1,000,000. Insurance must be provided by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A-, and signed by an authorized agent. The state reserves the right to require higher or lower limits where warranted. Validity of this purchase order is dependent upon your meeting the insurance requirements stated above.

INVOICING INFORMATION:

1. Send invoices directly to the Accounts Payable address stated on the front of this Purchase Order. DO NOT send invoices to the SHIP TO address.

2. Invoice each Purchase Order separately, referencing the Purchase Order number on the invoice. Invoices submitted without a valid Purchase Order number will be returned without processing.

3. Invoice only for items shipped – DO NOT invoice for back orders.

4. Include your complete remit-to name and address on all invoices.

5. If your contract with the University requires a firm discount, your invoice must identify the discount or state that prices reflect the discount.

6. Invoice in triplicate if you want a copy returned with your payment. If not, invoice in duplicate. A remittance advice is provided with the check identifying the invoice/credits paid.

7. On all invoices, state the payment terms specified on our Purchase Order.

8. State statute requires the University to pay or dispute all invoices within 30 days of receipt or pay interest at the rate of 12% per annum from the 31st day. In cases where a payment is questioned, the 30 day period begins with the date of problem resolution.

Invoices offering cash discounts greater than $20 are paid in about 15 days. You may wish to consolidate billing for a given Purchase Order to enable you to offer a cash discount over $20. We encourage monthly billings.

9. Provide the following level of itemization on all invoices:

Invoice for Item 1) Unit Price
  2) Number of units purchased/shipped
  3) Description of items (model, size, color, etc.)
   
Invoice for Service provided at an hourly rate 1) Number of hours used to perform the service
  2) Hourly rate charged
  3) Complete description of service provided
   
Invoice for Service provided for a fee (non-hourly basis) 1) Time frame service was performed (e.g. for period September 1-15, etc.)
  2) Fee charged
  3) Complete description of service provided

10. Questions regarding payments, past-due amounts, or billing problems should be directed to Vendor Relations at (608) 262-4688, 262-1527, or 262-1306. Your account will be assigned to a particular person when you call.