• Internal Policies & Procedures (IPPs)

 

Effective 7-1-2018, in addition to state procurement rules the University of Wisconsin-Madison will comply with the procurement standards in the Code of Federal Regulations 2 CFR 200 sections 200.317 through 200.326.

Purchasing Policies and Procedures (PPPs)

The UW-Madison Purchasing Services Purchasing Policies and Procedures (PPPs) draw on interpretations of Wisconsin Statutes and State Department of Administration Administrative Rules as their source. The series constitute official University policy and should be reviewed by departments for reference in purchasing goods and services.

Purchasing Policies and Procedures (PPPs) Index

Policy Number	Title	Related Pages
PPP 1	Procuring Items Through MDS/SWAP	MDS Online Ordering SWAP Inventory
PPP 2	New or Renewal Subscriptions	Direct Payment Instructions
PPP 3	Best Judgement Purchases ($5000 or less)	How to Purchase Goods and Services Purchasing Card Using the External Requisition Generator
PPP 4	Exceptions/Approvals/Special Handling	How to Purchase Goods and Services
PPP 5	Printing Related & Printing Purchases	How to Purchase a Printing or Copying Job
PPP 6	Illegal Purchases	How to Purchase Goods and Services
PPP 7	Return Material Process	Return Materials Authorization (RMA) Form How to Cancel a PO
PPP 8	Specific Blanket Orders, External (non-contract)	How To Set Up an External Blanket Order
PPP 9	Contract Blanket Orders, External	How To Set Up An External Contract Blanket Order
PPP 10	Catering Policy - On and Off Campus	How To Obtain Catering Services For An Event
PPP 11	Change and Cancellation Orders (External)	How to Change a PO How to Cancel a PO
PPP 12	Moving/Storage of University Owned Office Furniture/Equipment On/Off Campus
PPP 13	Gift in Kind Transactions
PPP 14	Signatory Authority (agreements/contracts)	How to Get a Document Signed by a University Official Contract Signature Authority Memo
PPP 15	Specification Writing
PPP 16	Simplified Bid Process	Simplified Bid Summary Sheet How to Determine if you May Purchase an Item on Your Own or if You Need Purchasing Services Involvement?
PPP 17	Vehicles; Purchase/Lease; New/Used, Replacement and Disposal
PPP 18	Disposal of Surplus University Property	Surplus Property Pick-up Request How to Sell, Dispose of, or Trade In an Item or Piece of Equipment
PPP 19	Non-Competitive Purchases	Non-Competitive Purchase Request Form
PPP 20	Importing and Exporting Goods and Services
PPP 21	Continuing Order Requisitions (CORs)	How to Complete a COR
PPP 22	Vendor Complaint	How to Handle a Vendor Non-Performance Complaint Complaint Report
PPP 23	Contracts, How to Use Them	Gateway to UW Madison, UW System, and DOA Contracts How To Set Up An External Contract Blanket Order
PPP 24	Special State Purchasing Programs	Minority Business Enterprises
PPP 25	PPP Definitions
PPP 26	UW-Madison Purchasing Card Program	Purchasing Card Program
PPP 28	Newspaper Advertising
PPP 29	Educational Travel Tours
PPP 30	Entertainers/Speakers/Instructors and Consultants Contracts	Use of Requisition vs. PIR When Processing Payment of Fees Entertainment Contract Speaker Contract Standard Rider How to Get a Document Signed by a University Official Contract Signature Authority Memo Purchases for Services Justification form Contract Details Form
PPP 32	Receiving and Distributing of Goods not Stocked at Material Distribution Service (MDS)
PPP 33	Academic Support Services Orders and Agreements	Purchases for Services Justification form Contract Details Form How to Get a Document Signed by a University Official Contract Signature Authority Memo
PPP 34	Departmental Purchasing Delegation
PPP 35	Departments Receiving Materials and Equipment
PPP 36	Vendor/Manufacturer Rebates
PPP 37	Background Checks of Contractors and Contracted Individuals
PPP 38	Procurement rules applicable to federally funded procurements following the Federal Uniform Guidance 2CFR200 Sections 200.317 through 200.326