5708

GRANTS AND AID TO OTHER THAN STUDENTS

Grants or aid to entities and organizations (both profit and non-profit) including universities other than institutions of the UW System. The budget and mission of the department should provide for this type of expenditure.

5709

Scholarship/Fellowship Support (Payments made to U.S. Citizen or other U.S. Person, including documented resident aliens

Scholarship/Fellowship support payments to individuals that are a U.S. Citizen or other U.S. Person, including documented resident aliens).

Must be registered as a student in the UW System and receive degree-counting credit.

All payments to students must follow the guidelines and tool provided at Payments to Students. These guidelines and tool provide assistance to users in determining the intent of a payment made to a student and the proper payment mechanism to use to make the payment to a student. It also provides guidelines for correct payment procedures to ensure compliance with all applicable federal, state, and UW rules and regulations.

Must be coded to other than Program Code 9 (Financial Aid).

Notes:

• Include direct payments to vendors for expenses incurred on the student's behalf.
• For scholars/fellows, with recurring monthly payments, use Payroll account codes 5712, 5732, or 5742.
• Do Not use this Account Code for: Travel reimbursements where travel is at the request of or directed by the University or principal investigator and the individual complies with UW Travel Regulations.
• Do Not use this Account Code for: Scholarships/Fellowships or Scholarship/fellowship Support payments to Nonresident Aliens (NRA). For Nonresident Aliens (NRA), use Payroll account code 5714 Payrolled Scholarships/Fellowships (Payments made to Nonresident Aliens (NRA)).
• Use account code 3755 Participant Support Allowance (Non-student) (Non-employee) for payments to non-student, non-employees participants or trainees for federally sponsored conferences or training projects to defray costs to participate, as defined in 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and sponsor policy.

5710

Scholarship/Fellowship Support (Non-Employees & Non-Registered UW Students)

Scholarship/Fellowship support payments, to non-employees and individuals not registered as a student in the UW System and who do not receive degree-counting credit.

Must be coded to other than Program Code 9 (Financial Aid).

Notes:

• Include direct payments to vendors for expenses incurred on the student’s behalf.
• Students must be registered at an academic institution outside the UW System.
• Do not include reimbursements or payments to employees or to non-employees who render a service to the UW.
• Use account code 3755 Participant Support Allowance (Non-student) (Non-employee) for payments to non-student, non-employees participants or trainees for federally sponsored conferences or training projects to defray costs to participate, as defined in 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and sponsor policy.

5711

Scholarship/Fellowship Aid - Excluding Loans (Payments made to U.S. Citizen or other U.S. Person, including documented resident aliens)

Scholarship/Fellowship support payments to individuals that are a U.S. Citizen or other U.S. Person, including documented resident aliens).

Must be registered as a student in the UW System and receive degree-counting credit. 

All payments to students must follow the guidelines/tool provided at Payments to Students. These guidelines/tool provide assistance to users in determining the intent of a payment made to a student and the proper payment mechanism to use to make the payment to a student. It also provides guidelines for correct payment procedures to ensure compliance with all applicable federal, state, and UW rules and regulations.

Must be coded to Program Code 9 (Financial Aid).

Notes:

• Include direct payments to vendors for expenses incurred on the student’s behalf.
• For scholars/fellows, with recurring monthly payments, use Payroll account codes 5712, 5732, or 5742.
• Do Not use this Account Code for: Travel reimbursements where travel is at the request of or directed by the University or principal investigator and the individual complies with UW Travel Regulations.
• Do Not use this Account Code for: Scholarships/Fellowships or Scholarship/fellowship Support payments to Nonresident Aliens (NRA). For Nonresident Aliens (NRA), use Payroll account code 5714 Payrolled Scholarships/Fellowships (Payments made to Nonresident Aliens (NRA)).
• Use account code 3755 Participant Support Allowance (Non-student) (Non-employee) for payments to non-student, non-employees participants or trainees for federally sponsored conferences or training projects to defray costs to participate, as defined in 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and sponsor policy.

5713

TUITION AND FEES

Tuition and fees paid on behalf of students registered in the UW System who receive degree-counting credit. For use only with Program 9.

5714

Payrolled SCHOLARSHIPS/FELLOWSHIPS (Payments made to Nonresident Aliens (NRA)) (For Payroll Use Only)

Scholarships/Fellowships and Scholarship/Fellowships support payments made to a Nonresident Aliens (NRA) individual registered as a student in the UW System.  Include student achievement payments when the payments must be used for education.

Note:  For scholars/fellows, who render a service to the University; use Payroll account codes 5712, 5732, or 5742.  (Must be coded to other than Program Code 9 (Financial Aid)).

Do Not use this Account Code for: Scholarships/fellowships or Scholarship/fellowship Support payments to U.S. Citizens or other U.S. Person, including a resident alien.  For U.S. Citizens or other U.S. Person, including a resident alien, use account codes 5709 and 5711.    

5730

TRANSFERS - FEDERAL AUDIT DISALLOWANCE (Financial Aids)

To transfer disallowed financial aid expenditures from a federal grant account to Fund 150. SFS Code 5730 should be used for both sides of transfer. Refer to SFS Code 3850 if the transfer is not to Fund 150.

5750

LOANS